Relocating an office has many “moving parts”. You have quite a bit to do and it all needs to be over as soon as possible. One of the parts that need to be sorted out is office furniture moving. If you are relocating to another state, you will most likely need the help of cross country movers Austin for your move. The fact of the matter is that the more office furniture you have, the harder it is going to be. That is why you need to properly prepare both the furniture itself and your office staff as well. This article is going to go over the best practices when it comes to relocating your furniture.
How to prepare office furniture for moving?
Here is a list of things that you need to do, prior to relocating your office furniture:
- First of all, inform your employees and involve them in the moving process
- Empty all drawers when preparing for office furniture moving
- Unbolt furniture
- Properly disassemble furniture
- Hire professionals for your office furniture moving
- Use labels
- Protect floors
First of all, inform your employees and involve them in the moving process
If you haven’t done so already, you will need to inform all of your employees that you will be moving. They are the ones that are using the furniture and their input will be invaluable. Once you know which of the items the staff can do without, you can hire Tampa cross country movers to transfer them ahead of time. You may need to rent out a storage unit, as well, but this way there will be a minimal amount of business interruption.
While talking to your employees, do try to involve them in the moving process as a whole. They are the heart and soul of your business and they need to have a say in how to proceed with the relocation. Not to mention that their help will be invaluable. The best thing to do is to form a sort of a “moving committee” and provide them with relevant information. That way you will not need to communicate everything to everyone. It saves time.
Empty all drawers when preparing for office furniture moving
As for the furniture itself, the first thing that you need to do is empty all the drawers. The items within the drawers need to be transported separately. Not to mention that many of those items you will simply not transport. When you are moving bulky furniture, you don’t need items within to rattle and potentially damage it while in transport. Make sure that all the furniture drawers are empty before you proceed further.
Unbolt furniture
Some of your furniture may be bolted in. You will need to deal with this before you can actually move anything. Unfortunately, it can be a bit tricky to do this. Your best bet is to hire professionals to do that for you. Otherwise, you may run the risk of damaging your furniture. Of course, if it is as simple as unscrewing a screw, you can do that on your own. But oftentimes, these bolts are almost impossible to remove without proper equipment.
Properly disassemble furniture
Once all your furniture is free of its bolts, it is time to disassemble what you can. Furniture is a lot easier to transport if it is properly disassembled. If you don’t know how to do that, you can call State to State move and we will find a solution for you. Properly disassembled furniture is safer to transport than in one whole piece. It will also be quite a bit cheaper to move that way, too. Not every single piece of furniture can be fully disassembled, though. But the pieces that can, need to be. Simple as that.
Hire professionals for your office furniture moving
The fact of the matter is that relocating office furniture is the purview of the professionals. You don’t want to run any risk doing anything on your own, even if you have proper insurance. The best thing that can happen for your office move is that everything goes smoothly and on schedule. And the odds of that happening will exponentially increase if you hire professional movers. You can also have them provide numerous moving services, to make your office relocation as easy as possible.
Ensuring that your business is up and running in the shortest amount of time possible is of the utmost importance. Almost every single time, that will only happen if you hire professionals. Unless your business is moving-related, you will simply not have enough experience or tools required for the job.
Use labels
Regardless of the fact if you are hiring movers or not, proper labeling is critical. Perhaps you want to pack all the sides into one box, for example. Proper labeling will help you with the handling and assembling of the furniture. You will be able to know, at a glance, where each box is to go. This will save time and prevent any sort of confusion. You don’t really want any confusion when relocating your office if you can avoid it.
There are many labeling systems that you can choose from, depending on your and your office needs. Simply choose the best one for your situation and go with it. Or you can go with some fun labels, as well. It is your relocation, go with whatever strikes your fancy, at the end of the day. Simple as that.
Protect floors
When relocating furniture, the greatest danger is directed on the floors. This is because, most of the time, the easiest way is to simply push or pull the furniture. And this can easily damage the floors. So, if you are renting a place for your office, make sure not to create any floor damage you will need to repair later. Protect the floors with some sort of nylon sheets or moving blankets. Similar to how you would protect them when you are repainting, actually.
You don’t really need to protect every single square foot, though. Protect the pathways that your furniture will take and that will be enough.
